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This page provides tips for maximizing your effectiveness
during live web meeting activities and solo recorded
presentations.
Basic Guidelines
1. You cannot be
connected to the Internet via a proxy server.
2. If you will only be watching and listening in the
meeting room, you only need speakers or a headset
connected to your computer.
3. If you will be broadcasting your voice to others in a
conference, you must have a headset with a microphone
attached to it.
4. If you are broadcasting your voice to others in a
conference, make certain that the audio you hear is
coming from your headset speakers. |
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5. If you are broadcasting your voice to
others in a conference, make certain that the only microphone
connected to your computer is one that is attached to your
headset. It will look similar to the headset and mic shown to
the right.
Preventing Audio Break-Up
If you hear audio break-up or others indicate they hear audio
break-up from you, everyone should check these two things:
1. Make sure there are no programs or other Guests on a network
that are using the same Internet connection.
2. Make sure the hard drive LED indicator light is not busy. If
it is blinking continuously, this means other programs are
taxing the computer CPU. Reboot, then launch only the meeting
room. You can also try closing other programs that are using
resources.
Audio Delay - How to Reduce and Compensate
Other meeting room systems only allow one person to speak at a
time. However, with Live Conference PRO™, your meeting is not
handicapped with that limitation. This gives you a convenient
way to meet and interact with Guests.
How to control the conversational flow between multiple people
in the room.The best example of how to do this is seen when watching a news
broadcast on television such as CNN. As the news anchor speaks
to a person located in another location, you will notice a short
delay in what each person hears and sees. Everyone is aware that
the news anchor controls the conversation. When the anchor asks
a person to speak, they speak. When they are finished, everyone
knows the news anchor, will make a comment and then ask another
person to speak. The same rule must be applied during your web
meetings in order to avoid talking "over the top of" another
person.
When using web conferencing, and voice over the Internet, there
is a short delay in the voice transmission. Two things factor
the delay (latency).
First, the distance your voice must travel through the Internet
to the centralized Live Conference PRO™ server, and then on to
the other people in the room.
Second, the type of Internet connection being used.
The voice delay, is increased with a dial-up or wireless
connection, and although broadband offers a faster connection
speed, you'll also notice a short delay.
Giving Multiple People Voice Rights
Giving more than one-person voice rights requires that you learn
and practice how to control the conversational flow.
In order to compensate for the voice delay, and avoid talking
"over the top of" another person, make sure everyone knows who
is in control of the conversation. This is usually the room
Operator. When someone is speaking they should clearly indicate
when they are finished, and then turn the conversation back to
the room Operator.
As a room Operator, you could ask those with voice rights to
click their "Hands-Free" button only when it's their turn to
speak, and then click the "Hands-Free" button again to
deactivate the voice feature when finished speaking. When
finished speaking, they might say something such as: "Back to
you John."
Sometimes a person will ask a question and then wait for the
other person to respond. For example, John says, "Mary, are you
available Friday to review the marketing campaign?" Then, Mary
answers the question.
Granting Rights - Operators Only
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When there are more than two people in your room, do not
place a check next to every feature in the Guest Rights
area. These are global settings. Activating these will
allow anyone to use any feature at any time, which could
disrupt your meeting.
Here are the steps to grant a specific Guest the right to use a
particular feature:
1. Right-click on their login name
2. Select Individual
Rights
3. Choose Enable to activate the desired
feature.
For additional help using any of the room features,
click the Online Help button (?) inside the meeting
room. |
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Recommended Headset
To produce the best sound quality while speaking and reduce
unwanted background noise when recording, you will need a USB
headset with the microphone attached. Make sure the headset has
noise cancellation built-in.
The developers of Live Conference PRO™ recommend
either of these headsets:
Recommended Webcam
If you want to benefit from the best camera available for live
video conferencing and video email, you'll want to own a QuickCam with RightLight™
Technology by Logitech.
Create a Full Recording Before a Live Meeting
Successful Live Conference PRO™ clients want you to know...
Before holding your first live meeting, remember to do this one
important step because, it creates an immediate "failsafe" for
your business and helps you to quickly become familiarized with
the functionality of the meeting room.
Professionals who use web meeting services ALWAYS create a
recording
of their web presentation BEFORE holding a live meeting.
Why?
Advantages and Long-term Benefits Using a Recorded Presentation:
- Anyone who encounters a problem with their Internet
connection,
computer, or a scheduling conflict can easily download and view
your presentation.
- Clients can watch your presentation as many times as they need
to and do it at their convenience.
- Clients learn faster and remember more because they can Pause,
Fast-Forward and Rewind your presentation.
- You can distribute your presentation from the Document Center
in your meeting room, from your website, or on a CD.
- You can create another source of income by selling your
recorded
presentations and web seminars.
Please allow us to meet with you so we can show you how to
create a recorded presentation. After you
complete the free training, you may
request your FREE LIVE SUPPORT from the
Contact Page.
Practice Your Presentation
Like any software, the more you practice
using its tools and features, the easier it becomes to conduct
effective web meetings.
The key to using Live Conference PRO™ to influence, persuade, and motivate people is:
• First watch the
free training tutorials.
• Prepare and optimize your script and visual support materials.
• Practice your entire presentation a minimum of 5 to 7 times -
BEFORE your live meeting.
It's important to know how to use the system, rather than hold
your first meeting and pretend to know what you're doing.
After you have
watched the tutorials and prepared
your visuals, please
contact us for additional
free consultation, support and
training.
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